Executive & Diary Management:

• Receiving and screening telephone calls — forwarding or finalising enquiries with discretion

• Recording and managing the Executive Manager's engagements and appointments

• Compiling realistic schedules and coordinating logistical arrangements for meetings

• Utilising discretion to accept, decline or refer meeting requests based on urgency and importance

Documentation & Reporting:

• Performing advanced typing and drafting documents as required

• Obtaining inputs, collating and compiling progress, monthly and management reports

• Scrutinising routine submissions and reports — making notes and recommendations for the Manager

• Ensuring effective flow of information and safekeeping of documentation in line with legislation

Budget & Financial Support:

• Collecting and coordinating all documents related to the Manager's budget

• Checking and correlating BAS reports to ensure correct expenditure allocation

• Comparing MTEF allocations with requested budgets and informing the Manager of changes

General Administrative Support:

• Ensuring travel arrangements are well coordinated

• Recording minutes and decisions — communicating to relevant role-players and following up on progress

• Preparing briefing notes and ensuring the Manager is informed on meeting contents

• Ensuring office equipment is maintained and in good working order

NB: The successful candidate must remain up to date with all prescripts, policies and procedures applicable to the office of the Manager — continuous self-development is expected in this role.